Business owners, don’t fall for the latest PC upgrades

In these uncertain post Brexit times cost control is high on the agenda for any business owner, yet no doubt you have office workers knocking on the door with the latest brochures for the new generation of PCs. Both staff and the glossy brochures will claim, semi-accurately, that the new PCs are more powerful, faster, energy efficient and capable of revolutionising your business.

However, for typical office workers, these new machines with faster processors packed with more cores, faster RAM, improved graphics performance and connectivity will have no benefit whatsoever, unless their current computer is around three years old – or even longer in the tooth. Those systems by now will be running on ageing hardware that is increasingly at risk of failure, will probably be caked in dust inside the case and with hard drives approaching the end of their life.

If that sounds like your office, then now is an excellent time to consider an upgrade. However, ensure that you only get the right computers for your business, not the ones your workers insist they need. The latest hardware does help improve performance, but only when it comes to advanced tasks like video editing, 3D rendering, intense database work and so on. Regular office tasks like emails and creating Word and Excel documents require less powerful machines that better fit the budget. However, each vendor will have a wide range of systems, and while they would love to sell you the latest, highest specification, machines, there will be plenty of low-end and mid-range new models for typical business use, or last-generation bargains to be picked up. At Nimbus CS we provide the full range of quality branded systems that fit your needs and budget, we even provide rock solid refurbished systems for basic office use.

Most new systems will also ship with Windows 10 and added software that you may not need, which can cause issues for many small companies. If you want to avoid that then there are ways to order them with Windows 7 installed for easier continuity. A common mistake to avoid is buying a home operating system when you need a professional version – most systems brought from high street retails are supplied with home versions. An upgrade to a Pro version usually cost about £100 plus a lot of time.  Talk to us and we can establish exactly what your company needs for its new hardware and can provide an independent opinion. We can also provide the essential backupstorage and hosted solutions that modern businesses need to secure their data and protect it.

Call for a chat +44 28 900 800 30 / +353 1 901 2099

Does your business need a hosted email solution?

Practically all modern businesses are heavily reliant on email for exchanging information and coordinating their workforces. Simply put, email is absolutely integral to conducting business in the modern corporate landscape. But are ordinary email accounts good enough for your business?

As an SME owner, you may be relying on standard, free email accounts such as those provided by Outlook or Google Mail. However, you may be able to benefit from a hosted email solution. Our Hosted Exchange email solution is one of our most popular managed services and it may be able to help your business. There are several important factors to consider when making the decision and we’d like to discuss them with you today.

mobile and emails

 

1. Coordination

Hosted email solutions such as ours provide additional ways to share information between employees rapidly. For example, our Hosted Exchange solution features shared calendars that all employees can see from their email accounts and which allow them to see the dates of important events instantly. This can save time, as it allows employees to coordinate their own activities within your business and frees you from having to personally organise each employee’s schedule.
We also offer shared access to certain accounts, so that individuals can access important information when the employee who is usually responsible for it isn’t present. Of course, if your business only has two or three employees, you may not need ways to share information rapidly and comprehensively, as it is easy to coordinate your staff through conventional channels. However, if your business employs a reasonably large number of people, the ability to share information quickly and efficiently through a hosted email solution is invaluable.

2. Filtering

Ordinary email accounts are often susceptible to spam and other forms of irrelevant, disruptive mail. These can clog up your employee’s inboxes and make it harder for them to find important work-related emails. Hosted email solutions such as ours feature high-quality spam filters that drastically reduce the amount of junk mail you and your employees receive. Of course, not all businesses suffer from a spam email problem. However, if you do currently have to slog through a high number of irrelevant emails to find the important ones, this may be affecting your business’s efficiency. If so, a hosted email solution may help you.

3. Security

Hosted services are typically more secure than their non-hosted equivalents, simply because they are carefully managed by IT professionals. If you’re worried about the security of your business’s emails, it’s worth opting for a hosted email solution.

We believe our Hosted Exchange email solution is one of the best managed services that we offer and that it could benefit the vast majority of SMEs. If your business needs a hosted email solution that’s secure, fast and efficient, Hosted Exchange may be ideal for you.

If you’d like to find out more talk to us, call Nimbus CS today on UK & NI 028 900 800 30 or in ROI 01 901 2099

Almost half of UK SMEs unprepared for cyber attacks

Around half (45%) of small businesses across the UK have no contingency plan in place to deal with a potential data breach within their business, with many grossly understating the potential cost of experiencing one.

That’s according to Experian’s annual data breach preparedness study – the third of its kind to be carried out among small and medium-sized enterprises (SMEs). The most concerning statistic to come out of the report was the lack of understanding among SME owners regarding the true cost of a business data breach, with estimates some 40% below the probable figure on average.

computer-hacker

Recent government figures suggests any SME hit by a data breach would be lose as much as £310,000, while the SMEs Experian surveyed estimated the total to be £179,990 on average.

If a data breach of a business becomes public knowledge, there’s no doubting the effect it has on its reputation in the eyes of the consumer. Two-thirds (64 per cent) of consumers said they would be discouraged from buying from an SME after it had experienced a cyber attack.

Jim Steven of Experian insists it is high time that small businesses opt not to bury their heads in the sand and adequately prepare for the worst, given that they are some of the most vulnerable to a data breach.

“Our study has uncovered an ‘it’ll never happen to us’ attitude among Britain’s most vulnerable businesses,” said Steven.

“While it’s understandable that smaller businesses may feel they lack the resource or expertise to prepare for a data breach, they are also the most vulnerable.

“Whether due to sophisticated cybercrime or basic human error, the true cost of a breach is far worse than companies are imagining.

“For small companies especially, businesses need to ask themselves whether their business could survive if two-thirds of their customer base were to disappear overnight.”

Complacency appears to be the primary reason for failure to take action against data breaches, with 51% of SMEs still failing to recognise it as a priority.

If you’re looking for ways to evolve your business’s IT systems, feel free to contact us at Nimbus CS – we’ll tell you in straightforward, easy-to-understand terms how best to improve your business operations both in terms of security and efficiency.



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