Microsoft Office 365 – NOT Automatically backed up
There is a common misconception amongst customers that once they have an Office 365 subscription in place then they are covered for a quick restoration in the event of a security threat or event such as a user error, file deletion (intentional and unintentional) or indeed a ransomware attack. However, this is not the case and while you have high availability to access your data at any time, when you encounter a security threat or event you need a solution that will insure you have quick access to your Office 365 data, greatly improve your RTO (recovery time objective) while keeping you compliant with your retention and data loss policies.
Office 365’s popularity makes it the #1 target for cybercriminals.
Hackers can easily exploit the productivity suite by concentrating on known weaknesses in the out-of-the-box security tools from Microsoft. These days it’s so easy to fall prey to cyber criminals. A hacker sends an exclusive offer with an attachment loaded with malware and, before you know it, you’ve lost crucial data and they’ve scored easy money. But why should you back up your data as a defence against these foul predators? We’ve got five reasons you should hear…
The Cost of a breach has the potential to wreak significant damage to SMBs.
Cost is a big factor for small to medium-sized businesses. Many SMBs are less likely to spend on cyber security because they don’t think they’ll ever be targeted. Since they only hear about large breaches in the news, they believe hackers only go after corporate money. But 47% of small businesses have already reported a cyber-attack in 2019, an increase of 14% from 2018 (Hiscox, 2019). If your business were to suffer from a data breach, those hours of lost productivity and loss of customer confidence due to reputational damage could fold a small to medium-sized business overnight. The cost of purchasing a backup solution for your Office 365 data far outweighs the risks of going without.
Layered security is the best approach.
Your Office 365 email is automatically secured with standard protection; known as Exchange Online Protection (EOP). But due to advanced exploits, EOP can’t protect you against social engineering techniques that land in your inbox. Think about how you would protect your business from intrusion; safety alarms, changing the locks on windows and doors, keeping your valuables in a safe place and out of reach are all valid ways to secure your safety. So, choosing additional security tools – such as email security and backup – to protect your Office 365 data is the best way to keep your business safe.
Office 365 is vulnerable to attack.
The number of compromised Office 365 accounts are growing. More than 1.5 million malicious emails were delivered by hackers in March 2019 using 4,000 compromised accounts (Barracuda, 2019). These are infiltrated by tricking the user with a combination of social engineering tactics, brand impersonation and phishing methods to successfully retrieve their credentials. Unfortunately, since most people use the same or similar password combinations for other accounts, these were also compromised too. It’s a vicious circle. But even if you were to fall foul to these techniques (and everyone does), having additional security software and a robust BCDR (Business Continuity and Disaster Recovery) process in place could make all the difference
The Data Protection Act 2018 (the UK’s implementation of GDPR) stipulates that any data should be ‘handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage.’ Businesses that do not comply could be faced with hefty fines, risking reputational damage and more. 86% of SMBs feel they cannot adequately defend themselves against cyber breaches (Ponemon, 2018). Implementing an effective cyber security strategy, including data backup, can help alleviate that pressure and aid your data compliance.
What is the solution?
SkyKick Cloud Backup is a market-leading backup solution that helps protect your Office 365 data. Featuring unlimited backup storage, powerful search mechanics and one-click data restore, it’s one of the fastest and easiest ways to get your productivity back on track. If you’re using Office 365 for your email, to store files in the cloud via OneDrive for Business, or to communicate and share files with your colleagues via Office 365 Groups and SharePoint, SkyKick will back up everything automatically up to six times per day. So, even if you delete a file by accident, chances are that it will be saved on a previous backup and can be easily recovered.
SkyKick back up and stores your files separately.
With SkyKick, all your files are backed up and stored separately to eliminate cross-file infection. If you’re storing files in OneDrive for Business, once you save the document to your personal drive, the system will automatically overwrite the original and sync the new version. While it is possible to return to an old version with Microsoft’s File Versioning feature, if the file is infected via malware or corrupted, all versions will be affected.
Data Recovered in minutes.
Restoring individual data from Office 365 can take IT Technicians up to 6 hours, due to a long and complicated export and import process. But with SkyKick, your files can be recovered in minutes with the one-click restore feature. The solution also allows your files to be restored in bulk on OneDrive for Business, with SharePoint folders, lists, sub-sites and sites bulk restore available in late 2018. Plus, all your Office 365 data can be recovered to the exact same location it was saved within.
Why Choose SkyKick cloud back up?
Unlimited Backup – No data caps, no retention limits, and up to six daily backups.
One-Click Restore – Powerful search indexing means we can find and restore emails in minutes, not hours.
No File Overwrites – All data is backed up separately to eliminate the risk of cross-file infection.
Exact Location and Data Recovery – Individual or bulk data can be recovered to the same location, so you know exactly where to look.
Aids Data Compliance – Helps you comply with data protection and litigation policies.
Ultra Secure – All data is backed up with encryption in transit and at rest, remaining safe in UK or EA Azure data centres.
Windows 7 – End Of Live – What does it really mean for me?
It has been widely broadcast that Microsoft will stop supporting Windows 7 on January 14th 2020. That means that all security updates, bug fixes, etc will end and will not be provided by Microsoft.
Can I just remain as I am on Windows 7?
Of course there is nothing stopping you from carrying on using Windows 7 after the 14th January and there is no doubt many people and companies will but it is best to be fully informed of what that course of action means to your business and what the likely impact could be if you continue with an unsupported Operating System.
Learning from lessons of the past…
Remember when Windows XP expired but some organisations continued using it long after and fell victim to the likes of the WannaCry ransomware? It is very likely that attackers are working on similar ways to exploit the opportunities to attack when Microsoft ends its support for Windows 7.
Effectively Microsoft will not take responsibility for the Windows 7 product anymore making you more susceptible to hackers as you will no longer have regular patches and security updates. You are then risking losing important data and all the pain that comes with a cyber-attack.
Aside from the security threat aspect it also important to note that 3rd party software providers are unlikely to support their offering to you past this date if you still run a Windows 7 Operating System.
Change is always uncomfortable…
There is no doubting that change is never easy, especially when you are content with Windows 7, an operating system which is one of the most successful every developed by Microsoft. However, in order to continue receiving a better experience with improved features that can save time while producing better outputs from Word, Excel and PowerPoint not to mention closing the security risk then you really need to consider your upgrade options.
It will be short term pain for long term gain….
Nimbus are on hand to carry out a no obligation, non intrusive audit of your IT infrastructure. Using our award winning technology, we can quickly identify what devices need to be upgraded. This upgrade can either be working with the existing equipment right through to a complete refresh and everywhere in between. We can also offer flexible finance options which can alleviate any concerns about up front capital or the impact on cash flow.
Call us on: Belfast +44 (0)28 90080030 or Dublin +353 (0)1 9012099
Sean joins the Nimbus team with over 15 years experience working in the Service Industry within the Private Sector across the island of Ireland.
Prior to joining Nimbus, Sean has worked alongside Nimbus on a number of projects in his previous role in a Managed Print Services company and understands how our business has grown and developed over the years.
The new management role has been created to support the existing business growth within the UK & Ireland market, developing new business opportunities along with building strong client relationships while identifying and developing new sectors and industries.
Our Founder & CEO, Gareth McAlister said “I have known Sean over the past 5 years and am delighted to welcome him to the team here at Nimbus. His experience within the service industry will be invaluable to us as we continue our growth plans into the future”
Who are Nimbus?
Nimbus are experts in Managed IT solutions offering proactive 24/7/365 support to organisations across the UK and Ireland. We also offer high level consultancy services to larger companies on Risk and Cyber Security as well as compiling and implementing Disaster Recovery plans and strategies.
With locations in Belfast and Dublin and a highly skilled technical team of experts operating from state of the art premises, Nimbus is well equipped and experienced to take care of your organisations IT requirements.
Interested in getting a chat about what we may be able to offer your organisation?
Call us on:
028 900 800 30 – Belfast
01 901 2099 30 – Dublin
You can also email Sean at: email@example.com
Main duties, tasks and responsibilities (not exhaustive)
• Director Support: Reactively supporting and assisting Director with day to day matters arising as required. Producing reports for Director. Supporting Director with supply and maintenance of business services such as company credit cards / business insurance cover / mobile phone contracts / utility suppliers etc. Supporting Director with continual improvement of internal systems and processes. Communications with all staff to share updates / requests / cascade information from Director. Organising and booking business travel arrangements and accommodation
• Meeting Co-ordination and Client Liaison: Organising internal and external meetings, communicating with all relevant parties, producing meeting agendas, taking minutes and carrying out follow up actions as required. Booking catering and organising refreshments as relevant.
• Human Resources: Administering and recording all internal HR matters including annual leave, sickness, complaints and disciplinary matters. Co-ordinating employee reviews and staff training. Administration of recruitment activities and preemployment processes. Organising staff training and Team events and socials. • Building / Office Management and Maintenance: Carrying out scheduled H&S checks and maintaining fire safety testing schedule. Liaising with contractors / third party organisations to co-ordinate repairs / maintenance / improvement works to office premises. Maintaining stocks of office supplies and equipment.
• Accounts / Finance: Liaising with Accounts Officer to update on changes to customer accounts and feed back relevant financial information.
• General Administrative: General day to day tasks including word-processing, preparing printed documents, scanning etc. Opening mail and actioning / distributing as appropriate.
• Personal Attributes: In all above tasks, maintaining confidentiality and discretion to the highest degree, and a courteous approach to clients and staff at all times. Flexibility is key within this role and the postholder will be expected to perform different tasks as necessitated by their changing role within Nimbus as a growing and evolving organisation.
Hiring IT support can be a huge benefit for your business. Not only does it allow you to make vital business savings, but it can allow you to get the best from your computer network, allowing you to be more productive.
However, when seeking out IT support from outsourcing providers, a number of mistakes can be made. Here are the most common mistakes businesses make, and how you can avoid them for a better relationship and more fulfilling service.
1. Going for the cheapest option
In today’s gig economy there are numerous options available when it comes to finding IT support. However, not all are equal. The cheapest options aren’t good for your business. Sometimes they’re foreign based and have different cultures, expectations and resources than you need.
In addition, the cheapest options often mean they aren’t investing in their own infrastructure. They might also not be so tight on EU or UK legislation when it comes to security and data privacy. You should always be looking for a competitive price, but one that offers you a quality service as well.
2. Thinking IT support is a short-term service
There are numerous businesses who contact IT support providers looking for a quick, short contract, break-fix or PAYG. However, this can often leave your business losing out technically and opening up your company to risk.
Long-term contracts offer stability for your IT network that enable it to continuously improve and not feel like a hotchpotch of systems melded together. In addition, one long-term vendor can offer you better security assurances than lots of different vendors who might not know that other vendors haven’t implemented important security updates.
3. Not having a manager
While you’re outsourcing your IT needs, it doesn’t mean you can’t have an IT manager. You still need someone in your business who manages the computer networks, making decisions and giving direction to your IT support team. This person can also give feedback to the other leaders in the business.
Having an IT manager also allows for better, more consistent communications as everything will go through them. It also helps the IT support vendor as they have a single person to contact, with whom they can build a long-term, successful working relationship that will only benefit your computer network.